Creating a product in Vanilla allows you to sell goods or services directly through your POS terminal.
Follow the steps below to create a new product:
1. Navigate to the Products Tab
From the left-hand sidebar, click on Products.
Click Add New Product.
2. Enter Basic Product Details
In the pop-up modal:
Thumbnail/Image (optional): Upload an image of the product.
Product Name: Enter the name of the product.
Description (optional): Add a description for internal use.
Product Type: Select Good or Service.
3. Set Pricing
Price: Base price of the product.
Sale Price (optional): Overrides the base price if set.
Taxable: Enable this if the item is subject to sales tax.
Variable Price (optional):
Allows price to be set at checkout.
Define a Minimum Price and/or Maximum Price if needed.
4. Manage Inventory
Inventory Count: Enter the quantity available.
Or enable Infinite Availability for items without stock limits.
Note: Refunds do not automatically restock inventory.
5. Assign Tax Code & UPC (Optional)
Tax Code: Enter if needed for accounting or compliance.
UPC Code:
Auto-generate or enter a custom code.
Use this to print scannable barcodes for checkout.
Barcodes can be downloaded as a PDF and printed on stickers.
6. Save the Product
Click Save to create the product. The product will appear in the Products table and become available according to your account or organization configuration.
Please Note: If your account belongs to an organization, the ability to create products may be controlled by an Organization Admin. If Add New Product is unavailable, you may need to add an approved product from a catalog instead.
When Catalog Management is available:
Open the Products tab.
Click Add Product from Catalog.
Select a catalog if multiple catalogs are available.
Select the product you want to add.
Review any editable fields and save the product.
Fields controlled by the organization appear locked and cannot be changed from the account.
When creating or editing a product as an Organization Admin, individual product fields can be locked. Locked fields remain controlled by the organization, while unlocked fields can be edited at the account level.