The Products tab in the Vanilla Dashboard allows you to create and manage everything you sell, including one-time products and recurring subscriptions. From this section, you can control pricing, inventory, images, availability, and tax behavior.
Accessing Products
Navigate to Products from the left-hand sidebar in the Vanilla Dashboard.
The Products section includes two item types:
Products
Subscriptions
Both types are managed from the same Products table.
Products Table Overview
The Products table displays all products and subscriptions associated with your account. Each row includes:
Product or subscription image
Displayed on devices during checkout
Name
Inventory amount
Can be set to a fixed number or infinite
Price
Taxable status
Taxable items are indicated with a plus symbol
Type
Product or Subscription
Status
Available or Unavailable
Manage options
Edit icon to update
Trash icon to delete
Reordering controls
Use the up and down arrows to change product order
Creating a Product
To create a product:
Click Create Product in the Products tab.
Use the enable/disable toggle in the upper right to control availability.
Product Details
When creating a product, you can configure the following:
Product Name
Product Description
Product Image
Upload or drag and drop
Maximum file size: 1 MB
Minimum dimensions: 260 x 260 pixels
Price
Regular price
Optional sale price (can be toggled on or off)
Taxable
Enable to apply tax based on your configured tax rates
Variable Price
Set a minimum and maximum price to allow flexible pricing
Inventory and Type
Amount Available
Set a fixed inventory count
Or enable Infinite Availability for unlimited supply
Product Type
Goods (books, physical items, etc.)
Services (one-time services)
Please Note: Product type impacts tax handling
Click Create Product to save. The product will appear in the Products table.
Creating a Subscription
To create a subscription:
Click Create Subscription in the upper right of the Products tab.
Use the enable/disable toggle to control availability.
Subscription Details
Subscription setup includes many of the same options as products:
Subscription Name
Subscription Image
Upload or drag and drop
Displayed on devices during selection
Price
Regular price
Optional sale price
Taxable
Variable Price
Set minimum and maximum pricing
Please Note: The subscription description is automatically generated based on the selected duration.
Subscription Billing Settings
Invoicing Frequency
Controls how often customers are billed.
Set a numeric value
Select a billing interval:
Weekly
Bi-weekly
Monthly
Yearly
Billing Anchor (Subscription Start)
Defines when billing begins:
Select a specific day of the month
Or choose Immediately to start and bill right after purchase
Subscription Duration and Renewal
Subscription Duration
Infinite (no end date)
Or end after a specified number of weeks, months, or years
Auto-Renew
Enable to ensure the subscription continues recurring without stopping
Subscription Inventory and Type
Amount Available
Set a finite inventory
Or enable Infinite Availability
Subscription Type
Goods
Example: recurring product delivery
Services
Example: recurring tutoring or membership fees
Tax Code
Required for subscriptions to ensure correct tax handling
Click Create Subscription to save. The subscription will appear in the Products table.
Managing Products and Subscriptions
From the Products table, you can perform the actions available to your account, including:
View all products and subscriptions
See inventory, pricing, billing frequency, and status
Edit items using the edit icon
Delete items using the red trash icon
Please Note: Restrictions may apply when editing or deleting active subscriptions. Additionally, Organization restrictions and field locks may prevent specific products from being created, duplicated, edited, or deleted.
Organization-Managed Products
If your account belongs to an organization, some products and subscriptions may be created and controlled by an Organization Admin.
Depending on the organization’s settings:
Products may be automatically added to your account
Products may be available through one or more catalogs
Product or subscription creation may be unavailable
Product duplication may be unavailable
Some product fields may be locked
Other product fields may remain editable for your account
When a field is locked, it appears as read-only and must be updated by an Organization Admin.
Adding a Product from a Catalog
When Catalog Management is enabled for your organization, an Add Product from Catalog option may appear in the Products tab.
To add a catalog product:
Navigate to Products from the left-hand sidebar.
Click Add Product from Catalog.
Select a catalog when more than one catalog is available.
Find the product or subscription you want to use.
Add the item to your account.
The item will appear in your Products table after it has been added.
Please Note: The fields you can edit are determined by the Organization Admin. Locked fields cannot be changed from the account.
Duplicating a Product
When product duplication is permitted:
Open the Products tab.
Select the product you want to copy.
Click Duplicate.
Review and update the copied product.
Save the new product.
If the Duplicate option is not displayed, product duplication may have been disabled for your account by an Organization Admin.